Operations Administrator

Operations Administrator

• Salary: £23,400 per annum (depending on experience)
• Hours: Full-time
• Hybrid / Edinburgh - Blended or fully office based
• Closing Date: 10 March 2025 Ref: DH 1339
• Internally the role will be known as Operations Officer

As Operations Officer, you will be at the heart of our efforts to support Scottish businesses in reducing their energy consumption and transitioning to a low-carbon future.

Who we are

Energy Saving Trust is a leading and trusted organisation, dedicated to promoting energy efficiency, low carbon transport and sustainable energy use. We aim to address the climate emergency and deliver the wider benefits of clean energy as we transition to net zero.

At Energy Saving Trust we don t just offer jobs we offer careers. For our people, being part of the effort to address the climate emergency makes working for us truly meaningful and rewarding.

Here are some of the benefits we offer:

• We offer an outstanding pension scheme including employer contributions of up to 9%, 11% or 13% (age-linked).
• Enhanced parental leave.
• Private BUPA insurance.
• 25 days annual leave plus bank holidays, with service-linked increases as well as three goodwill days over the Christmas period.
• Staff wellbeing allowance of up to £25 per month / £300 per year.

Please see our careers page for the full list of benefits we have to offer and why Energy Saving Trust is a great place to work.

The team

The Business Energy Scotland (BES) commissioning team plays a critical role in delivering expert advice and support to businesses across Scotland, helping them improve energy efficiency and reduce carbon emissions.

We work closely with Business Energy advisors, energy consultants, and other stakeholders to ensure that businesses receive high-quality energy efficiency reports and financial support. Our team thrives on collaboration, innovation, and a shared commitment to sustainability.

The role

This role combines two essential functions: commissioning energy efficiency reports and supporting the financial operations of the BES programme.

Your work will ensure that businesses receive timely and high-quality support and will play a key role in tracking project progress, managing consultant relationships, and maintaining efficient financial administration processes. This is an exciting opportunity to contribute to a sustainable future while developing valuable skills in project coordination and financial management.

What you ll do

• Monitor and coordinate all consultancy framework activity to ensure the timely completion of qualifying reports within service level agreements.
• Support weekly and monthly reporting on commissioning and work-in-progress activities.
• Liaise with external consultants, Business Energy advisors, and internal teams to ensure a seamless customer journey.
• Assist in raising purchase orders, processing invoices, and tracking financial expenditures in line with policies and procedures.
• Support projects aimed at improving customer support mechanisms, internal processes, and data collection.
• Provide administrative support to the wider BES team, including issuing reports and managing data entry tasks.

What you ll bring

• Strong time management and organisational skills with excellent attention to detail.
• Experience using administrative, tracking, and reporting systems.
• Demonstrable IT skills, including proficiency in Microsoft Office (Word, Excel, Teams, Outlook).
• Ability to liaise confidently with internal and external stakeholders.
• Financial administration experience, including processing invoices and purchase orders.
• Ability to work both independently and as part of a team, using initiative while following established processes.
• Strong communication skills and problem-solving abilities.

To apply, please click the apply button.

Applications close 23.59, 10 March 2025. Interviews are intended to be held week commencing 17 March 2025.

To avoid disappointment, you are advised to submit your application as soon as possible as we reserve the right to close the vacancy early if a high volume of applications are received. This is to ensure that we can manage application levels whilst maintaining a positive candidate experience. Unfortunately, once a vacancy has closed, we are unable to consider further applications.

Reasonable adjustments: We are a Disability Confident Committed employer. We want to ensure that our recruitment process is inclusive of and accessible for, everyone.

If you think you may need additional support or reasonable adjustments made to any part of the recruitment process, please get in touch.

Flexible working: We offer a range of flexible working arrangements, including working from home, compressed or part-time hours, job shares and other arrangements. There is no need to justify your preferred working pattern and we encourage our people to work in whichever way helps them to perform at their best.

We will be happy to discuss this and our blended working model at the interview stage with you.

Please note, that we are unable to provide visa sponsorship for this post. To apply for this post, you must be able to demonstrate your eligibility to work in the UK.

Diversity and inclusion Energy Saving Trust is committed to creating a diverse, inclusive and equitable workplace where everyone can be themselves, with support to be their best.

We strongly encourage applicants from a wide range of backgrounds and with different identities and experiences to apply for roles with Energy Saving Trust.

We are a Disability Confident Committed employer and offer guaranteed interviews for disabled applicants who meet the minimum criteria for a role.