Project Support Assistant Apprentice

Together, our scientists, technologists, engineers, technicians and business support team explore the unknown and turn what they find into work that changes the world around us. Whether it’s sending probes into space or finding new ways to treat cancer, everyone here plays a vital role in making a positive difference to society.

As a science-driven, professional engineering organisation, we employ state-of-the-art technologies across all our products, including complex optical and infra-red detectors, vacuum-cryogenics, control electronics and software, for both astronomy and non-astronomy applications; and we manage collaborations with academic and industrial partners around the world.

Ready to take the first step into the world of business? Join us as a Business Administration Apprentice and build the skills that power modern organisations. Whether it's organising meetings, supporting teams, or streamlining processes, you’ll be at the heart of how things get done.

This is a brilliant opportunity to learn on the job while gaining a recognised qualification, all within a supportive team that values growth, initiative, and fresh thinking. If you're organised, eager to learn, and up for a challenge, we’d love to hear from you.

About an Apprenticeship at STFC 

We’re looking for enthusiastic and motivated individuals ready to develop their skills through formal training and hands-on experience. As an apprentice, you’ll gain real-world experience, build technical and professional skills, and contribute to cutting-edge research and innovation in a dynamic, supportive environment.

You’ll be fully supported throughout the programme with regular check-ins from a dedicated Apprenticeship Coordinator, structured training, practical experience, and mentorship from industry professionals. Plus, you’ll have access to workshops, a peer network, and career development support, helping you feel confident and prepared for new challenges.

Why join the Project Support Office Team at UK ATC? 

As we continue to develop our projects portfolio and processes, the Project Management Group at the UK ATC now seeks an exemplary Project Support Assistant to support the department and key stakeholders, by providing extensive administrative support to group leaders, project managers and project staffs where required.

The project support office provides support to BOTH the operation of UK ATC and the portfolio of exciting astronomy instrumentation projects.

Working flexibly within a small team you will gain hand-on experience of the practicalities of business administration in a busy, dynamic project office.

What you’ll learn

Business Administration candidates have a broad range of activities with significant complexity, responsibility and autonomy. Mandatory units will cover:

• Undertaking allocated work: Managing tasks efficiently and responsibly. 
• Communicating in a business environment: Professional written and verbal communication.
• Managing own performance: Time management, goal setting, and self-evaluation 

There are a wide range of optional units available to enhance this apprenticeship further, 4 of these will be chosen and are in direct relation to the work we do here at UKATC. Examples include:

• Producing business documents.
• Organising meetings and events.
• Using IT systems and software.
• Delivering customer service.
• Maintaining records and information systems.
• Supporting financial functions.

Training provider 

Education Provider: Rewards Training Scotland 

Learning Delivery: Delivery is fully based within the work environment, consisting of 2-3 weekly meetings with the assessor which is a mixture of remote (MS Teams) meetings and in-person observations within the office.

What You’ll Be Doing – Day-to-day responsibilities

Working with other Project Assistants your responsibilities could include:

• Provide administrative support for a variety of project meetings, including management meetings. This involves preparing agendas, drafting papers, taking minutes, tracking action items and ensuring timely follow-up with action owners. There will also be an element of financial reporting where applicable. 
• Build and maintain effective working relationships across all levels, both internally and externally, e.g. all UKATC departments, the Public Engagement Team, onsite visitor centre and international stakeholders. 
• Maintain and develop accurate records and documentation in accordance with internal processes standards. This will also involve running reports for the in-house management systems. 
• Provide general administrative support as required, contributing to the smooth running of daily operations. 
• Coordinate and manage travel arrangements (flights, accommodation, transport), ensuring cost-effective and safe options are selected in collaboration with relevant stakeholders. 
• Supporting shipping and receiving for projects, handling relevant paperwork. 
• Supporting office procurement needs by raising purchase orders in conjunction with our Shared Business Service function.

You will be a proactive and organised person, used to managing your time and responsibilities with the upmost professionalism. Our work involves people working collaboratively on our site and across various UK and international institutes. Therefore, good interpersonal skills and clear communication are needed to work effectively while managing conflicting needs in a busy office environment. 

Entry Requirements

The below criteria will be scored during Shortlisting (S), Interview (I) or both (S&I).

We are looking for the following:

• Mathematics at National 5 (S). 
• English at National 5 (S). 
• Computer literate. (S). 
• Excellent communication skills. (S&I). 
• Proactive, organised with good attention to detail. (S). 
• Able to work well under pressure when there are tight deadlines (I).
• An awareness of basic health and safety (I).
• Enthusiastic and motivated to learn, both in the workplace and through formal training (I).
• Eligibility for SDS funding [student must be resident in Scotland and work in Scotland] - and you must not have completed the same or similar apprenticeship within the last 3 years.

Note: Funding is available for age 16-19, 20-24 or 25+

Important Information

• To complete the apprenticeship, you will need to evidence passes as detailed in the entry requirements above. For applicants sitting their exams in 2026, we would need evidence of your predicted grades at the point of application. 
• When applying for an apprenticeship, there is a set residency eligibility criteria that must be met by the applicant. 
• The training provider will also ask you to complete an initial assessment during the application process. If you already have a qualification in this subject area or similar please include, as an attachment, your transcript outlining the grade/s achieved and modules covered. By applying for this apprenticeship, you are giving permission for your details to be shared with the relevant training provider.

Employee Benefits

• Your salary will increase annually as you progress through your apprenticeship, in line with policy.
• 30 days holiday (in addition to 10.5 bank holidays and privilege days).
• Flexible working hours.
• An excellent defined average salary pension scheme.
• Easily accessible public transport links/ free parking.
• Excellent learning and development opportunities.
• Cycle to work scheme.